I am writing to remind you that you should be preparing, with your supervisor, for the upcoming Winter Closure (known as University Closure or “UC”). This year’s closure will require 24 hours (December 28, 29 and 30) of time to cover the official University Closure period. When the University is closed, most employees do not report to work and do not receive any regular pay. However, there is a University policy that provides maximum flexibility to supervisors and employees for accommodating this time off using appropriate available leave or compensatory time: http://web.arizona.edu/~policy/closure.pdf
Please remember to consider the additional furlough requirement for this fiscal year as you plan. You will find more information about furlough requirements on our intranet site: http://uits.arizona.edu/uits_intranet/liztaylor/welcome-back-dcio-news-p...
In summary the closure policy states that:
- Non- exempt employees must either have earned sufficient compensatory hours prior to the closure, or use personal vacation time. Compensatory time must be accumulated and recorded on timesheets. If non-exempt employees want to earn compensatory hours in advance of the closure, all extra hours must be project based and have the prior approval of the supervisor. Non- exempt employees are not eligible for “UC” time.
- For exempt employees, the use of “UC” time (indicating paid time off) will be made by the Assistant Director or Lead of each program. The guideline is that exempt employees who have worked over and above their normal work schedule may be approved for “UC” time. If an exempt employee wants to earn additional hours in advance of closure, all hours must be project based and approved by the Assistant Director/Lead in advance. Please work directly with your supervisor to clarify their expectation for use of “UC” time in your particular case. The agreement you reach should be documented through email for your records.
- If your position requires you to work during the University Closure, you will record time as Regular Time.
I urge you to take the time to read the furlough and university closure information carefully, and work carefully with your supervisor to be sure that you have the same expectations for coverage of the University Closure period.
Gabriel Lopez is available to assist with clarifying the policies, if needed. He can be reached at 626-5238 or at firstname.lastname@example.org