The University of Arizona

Box@UA

35GB storage; 15GB file size; access files from any device at any time; control who can share your files

Box@UA is an online cloud storage and collaboration tool that enables campus users to easily store, access and share files anytime, anywhere, from any device.

Box@UA is a partnership between the University of Arizona and Box to provide free enterprise Box accounts with 50GB of storage to all current faculty, staff, students, and Designated Campus Colleagues (DCCs). Box@UA makes it easy for account holders to upload content, organize files, share links to files, and manage file and folder permissions.  

Beyond storage, Box@UA enables faculty and staff to collaborate with colleagues in all new ways: content management services, mobile access to files, online collaboration workspaces, FTP, and general document management. Box offers a high degree of functionality across multiple platforms.

Box and Internet2
As a member of Internet2, the University of Arizona leverages the Internet2 and Box agreement for service terms and conditions specific to the higher education community. In addition, Internet2 has worked with Box to co-develop a customized service offering that integrates with the Internet2 Network and with InCommon to better meet the needs of the Internet2 community. 

PLEASE NOTE: Box@UA is secure, and may be used for storing Public and Internal information, and can be used for storing Confidential (e.g., FERPA) information with the proper permissions. However it should not be used for Regulated (e.g., credit card, HIPAA, ITAR) information. The Classification Levels section in the IS-2321 Data Classification Standard gives more complete descriptions of data classification.

Education Account vs. Personal Account: If you have a Box account with a personal email address and get a Box@UA account, remember to check which account you are logged into. If you are working or collaborating on University or class files, be sure you are logged into your Box@UA account. (See the UA's Data Classification and Handling Standard for what kinds of files you can store or share in Box@UA.) And be sure you are not using your Box@UA account when you are working on or sharing personal projects.

On webpage, click user name in upper right, then click View Profile  In app, click Gear icon on menu bar

To check which account you are logged into:

  • On the Box website, click on your name on the upper right corner of the menu and click View Profile
  • In the Box mobile app, tap the gear icon on the mobile app menu
For Further Information 

Benefits of using Box@UA

  • Secure file storage in the cloud
  • Enables secure file sharing within or outside of the UA network
  • Provides secure legal storage for FERPA data
  • Allows synchronization and collaboration using Microsoft Office , Google Apps and other tools
  • Access files on any device at any time
  • Allows restriction of access to files to members of the campus community or specific individuals
  • Enables collaboration with anyone in the world who has a Box account
  • Supports embedding video files or other large files on your website

Features

  • 50 GB storage
  • 15 GB file size limit
  • Single sign-on using your UA NetID
  • Upload, edit and store files
  • Invite colleagues to share and edit
  • Post comments and assign tasks
  • Create and share a unique link to any file or folder
  • Assign collaborators to specific access roles
  • Individual permissions on documents and folders
  • Version history
  • Access files even when offline
  • Encryption of files at Box and over the network
  • Mobile apps for iOS, Android, and Blackberry
  • Full-text search of all files stored on your Box account
How to Access or Request 

To Get a Box Account

  1. Visit account.arizona.edu and log in with your NetID and password.
  2. Click the Manage Your Accounts button on the left menu.
  3. Under Available Accounts, click on the Box button to create your account.

The account will be associated with your <netid>@email.arizona.edu address, and also with your official university email address if it is different. After logging in, users will need to agree to the terms of service and follow proper computing guidelines.

Going through account.arizona.edu is the preferred way to create a Box@UA account. See Box@UA Domains for information on accounts created through other means.

Departmental Accounts

Departmental accounts for UA colleges and administrative units are available via this request form.

UA Box Health

See UA Box Health for details on this new HIPAA-compliant option.

Alumni and Retirees

Other members of the University community, such as alumni and retirees, may sign up for a free Box account on Box's consumer service using a personal email address.

To Log In to Your Box@UA Account

  1. Visit arizona.box.com. You will see a screen asking if you are part of the University of Arizona.
  2. Click the Continue button.
  3. Log in with your NetID and password with WebAuth, if needed.
  4. You will now be in your Box@UA account.

FAQs

For Support and Assistance 

Please contact the 24/7 IT Support Center for assistance. Phone them at (520) 626-TECH (8324) 24 hours a day, or visit them in person, or get chat or remote help on their website.

Terms and Conditions 

By getting a Box@UA account, you agree to the terms of service and to follow proper computing guidelines.

Accessibility 

Please contact the UA's Disability Resource Center at 520.621.3268 V/TTY or Fax 520.621.9423 or via their website.