The University of Arizona

Frequently Asked Questions - UAConnect

Help and How-To's Related to the Faculty and Staff Email/Calendaring System.

Faculty and staff members who have departmental IT support are encouraged to contact their IT representatives for UAConnect related help.  For those who do not have departmental IT support please contact the 24/7 IT Support Center at 520.626.TECH (8324).

If your signature is larger than 8KB, you will receive an error message in OWA.

Although the University does not recommend the use of outside providers for university-related email correspondence nor does it recommend forwarding email from your official faculty/staff email accounts to outside providers, we do have a self service email forwards service.  Visit the Self Service Email Forwards webpage to learn more.  

To stop your email forwards go to the Self Service Email Forwards login page.  Login with your UA NetID and password.  Follow the prompts.

How to Figure Out Your Mailbox Quota

You can see how much storage you are using through Outlook, Apple Mail, or Outlook Web App (OWA). These show your usage in MB (megabytes).

Outlook 2010:

1. In Outlook 2010, click on the File tab and this should auto-select the Info option on the left-hand menu.

2. You should see under Mailbox Cleanup something similar to the screenshot below.

Outlook Web Access:

1. Log in to UAConnect.

2. Leave the Use Outlook Web Access Light box unchecked.

3. In your Inbox, place the mouse cursor over your account name in the Nagivation Pan (left hand corner of the window).

4. The Mailbox Quota information will display as shown below.

What Happens When You Are Over Quota?

For faculty, staff, and retiress, here is what happens as your email account reaches its maximum capacity of 10GB (approximately 10240MB).

UITS will send an automated message daily at 1:00 a.m. to alert you to each of these conditions as they apply:

  • Warn at 9800MB: if you receive one of these, it is a good idea to double-check it with the 24/7 IT Support Center since phony 'over quota' messages are a popular way for phishers to try to trick people into disclosing confidential information. Do not ignore this message as it is likely legitimate.
  • Prohibit Send at 10000MB: your account will be marked as full and you will be unable to send any messages
  • Prohibit Send/Receive at 10200MB: your account will be marked as full and you will be unable to send or receive any messages

When you reach the maximum quota all subsequent messages sent to you will be bounced back to the sender. You will receive email again and your account will function normally as soon as you delete enough messages for your account to fall under the relevent 10240MB quota.

Recommendations on How to Manage Your Email Quota 

  • Save email attachments on your personal computer and delete the server version
  • Empty your trash and sent folders frequently 

List of Blocked File Extensions in UAConnect

The following file types are blocked:
 
.ade, .adp, .app, .asp, .bas, .bat, .cer, .chm, .cmd, .com, .cpl, .crt, .csh, .exe, .fxp, .hlp, .hta, .inf, .ins, .isp, .its, .js, .jse, .ksh, .lnk, .mad, .maf, .mag, .mam, .maq, .mar, .mas, .mat, .mau, .mav, .maw, .mda, .mdb, .mde, .mdt, .mdw, .mdz, .msc, .msi, .msp, .mst, .ops, .pcd, .pif, .prf, .prg, .pst, .reg, .scf, .scr, .sct, .shb, .shs, .tmp, .url, .vb, .vbe, .vbs, .vsm, .vss, .vst, .vsw, .ws, .wsc, .wsf, .wsh
 
For more information, please see Blocked Attachments in Outlook on the Microsoft website.
 
If any of the above listed file types absolutely need to be sent via email you can change the file extension to *.bak and then change the file extension back to the correct extension.  We do recommend however, that you find an alternative method to send these types of files.